Sending out mail from your office might be a necessity. However, if you find that the process is slow or that it requires a lot of manpower, you might be wondering if there are ways that you can make changes. Luckily, you can. These are a few ways that you can streamline the entire outgoing mail process within your place of business.
1. Switch to Digital Communications When Possible
For one thing, if you haven't already tried to convert to digital communications whenever possible, this is a step that you may want to make soon. For example, if you send out bills to your customers, offering some sort of incentive for them to switch to paperless billing is smart. First of all, this can be a great strategy for greatly reducing the amount of outgoing mail that goes out of your office, which can help you streamline the process immensely. Additionally, it can help you cut down on the amount of money that you have to spend to purchase printer paper, printing ink, and more. It's also a good way for your office to cut down on the negative effect that it has on the environment.
2. Invest in an Envelope Inserter
If you have not already invested in a folder inserter, now is a good time to think about buying one. These machines might seem costly in the beginning, but since they can fill and seal your envelopes for you automatically, they can be entirely worth the cost. Right now, if you are paying people to put things in your envelopes and send them out, you might be surprised by the amount of manpower that you can cut out each day in the mail room.
3. Use a Stamp
When sending out things that are stamped by the president of the company, using a stamp that has been created with his or her signature can help cut down on his or her workload and can help you get things sent out more quickly. Additionally, using a stamp to print the company's return address on the envelopes that you send out can be a much more affordable choice than using printed labels, and it can be a lot more eco-friendly and a lot less wasteful as well. You can custom order these stamps and can purchase ink refills for a reasonable price.
As you can see, if you feel that the outgoing mail process in your office takes up too much time and resources, you should know that there are changes that you can make. These are three changes to consider implementing if you'd like to make things much simpler.